|In this conversation, Jean Simmons is going on her first business
trip. She’s talking to a co-worker, Kyle Mathews, about it.
Hey Kyle, guess what! The boss is sending me to the West coast
for a marketing seminar next month.
Kyle: Ah hah, you must be happy. You’ve been itching to go on
a business trip for months.
Jean: Yeah, and he said there’ll be more coming up, so I should
get a corporate card.Problem is, I don’t know how to proceed,
and I didn’t want the boss to know that. Can you fill me in?
Kyle: Sure, no problem. First, go see the secretary and tell
her where you’re going and when. She’ll arrange for transportation
and hotel through our travel agent, and give you the tickets and
itinerary in a few days. At the same time, ask her for an application
form for the card.
Jean: Will I use the card for everything?
Kyle: No, we have company credit arrangements with some major
airlines and hotels. For this trip, you’ll probably only use it
for food. Not all restaurants accept the card, so you may have
to pay cash.
Jean: Do I pay out of my own pocket?
Kyle: Afraid so. We used to have cash advances, but the company
stopped that when they started issuing cards.
Jean: Will the company reimburse everything?
Kyle: No, there are maximum per diem rates. I’ll give you a list.
Of course, ersonal items aren’t covered. And make sure you keep
all your receipts. You’ll have to attach them to your expense
account when you get back.
Jean: Anything else?
Kyle: Since you’ll be traveling often, apply for a frequent flyer
card. Gathering frequent flyer miles is one of the perks of OCS
travel. And let me know how you like living out of a suitcase.